POPIA compliant
Document management, secure, organised, accessible.
Employee documents live in emails, USB drives and personal folders - and when you need a contract, it is gone. Synthro stores everything centrally with preview, search and a 30-day recycle bin, so deleted files can be recovered before they are gone forever.
The problem
Lost documents cost you CCMA cases. Organised storage saves them.
Documents live in emails and USB drives
You need John's contract. It is not in your email, and the old USB is a maybe. The CCMA asks for proof and you have nothing. Synthro stores everything in one place - drag the contract in and it is saved forever, organised by employee.
You download every file just to read it
An employee sends ten payslips. You download all ten, open each one, check the dates, delete them - five minutes gone. Synthro previews PDFs and Word docs in the browser: click, read, close. No downloads, no clutter.
You cannot remember why you saved a file
You find "Warning_Letter_Final_v3.pdf" from 2022. What was it for? Who sent it? Synthro lets you add comments to documents - "warning for late arrivals, resolved after two months" - so future-you knows what past-you was thinking.
You deleted the wrong file by accident
You delete "Old Contract.pdf" thinking it is a duplicate. It was the only signed copy. Gone. Synthro's 30-day recycle bin keeps deleted files for a month - realise your mistake and restore it in one click.
Employee data scattered across Drive and Dropbox
ID copies in Dropbox, contracts in Drive, payslips in email. Your POPIA officer asks "is this encrypted? Where is the audit trail?" and you have no answer. Synthro stores everything encrypted in South African data centres, with a record of who viewed what.
No system for organising files
You have 500 PDFs in one folder called "HR Documents". Need a warning letter from 2021? Good luck. Synthro organises documents by type, employee and date - find any file in three seconds, not thirty minutes.
The system
A complete document system, encrypted end to end.
Drag, drop, done
Upload PDFs, Word, Excel and images with drag-and-drop. Preview any file in the browser and link it to the right employee in seconds.
Bank-grade security
Every file is stored with AES-256 encryption and role-based access. A full audit trail keeps you POPIA and CCMA ready.
Find anything fast
Search by name, type, employee or date and filter by tags. The recycle bin holds deleted files for 30 days, so nothing is lost.
Thabo Mokoena · Documents
AES-256- Employment contract.pdfSigned 04 FebContract
- ID document.jpgVerified 04 FebIdentity
- Matric certificate.pdfVerified 06 FebQualification
- Final written warning.docxIssued 12 MarDisciplinary
Everything included
- Upload files via drag-and-drop or file picker
- Support for PDF, Word, Excel, images and more
- In-browser preview for all file types
- Link documents to specific employees
- Categorise by document type (contract, ID, certificate)
- Add tags for easy searching and filtering
- Document comments for collaboration
- View upload history and timestamps
- Download individual files or bulk export
- Recycle bin with 30-day retention
- Permanent delete with confirmation
- Advanced search by name, type, employee, date
- Filter by document type, employee or tags
- Encrypted storage (AES-256)
- Full audit trail for compliance
- Role-based access control
- Mobile-responsive upload and preview
How it works
Organise your files in four steps.
Upload documents
Drag and drop files or browse to upload. Link them to employees and categorise by type.
Organise and tag
Add tags, comments and metadata for easy searching and filtering later.
Preview and share
View documents in the browser, add comments, and share with team members securely.
Manage the lifecycle
Archive old documents, move them to the recycle bin, or permanently delete when needed.
Ready to organise your documents?
Find any file in seconds.
Book a personalised demo and see it run on your own setup, with your own records.
More HR operations tools
The everyday operational side of the Synthro platform.