Enterprise security
Security and POPIA compliance, encrypted, protected, compliant.
You store employee data in Google Sheets and wonder if you are POPIA compliant. You are not. Synthro protects it with encryption, strict access control and automatic audit logs - built for POPIA and hosted on SOC 2 and ISO 27001-certified infrastructure, without you thinking about it.
The problem
Google Sheets for employee data is a POPIA violation. Encrypted and access-controlled data is compliant.
Employee data in unencrypted spreadsheets
You store IDs, salaries and addresses in Google Sheets - anyone with the link can see it. Your POPIA officer asks "is this encrypted?" It is not, and you are liable. Synthro encrypts everything (AES-256), so data is unreadable even if the server is breached.
No idea if you are POPIA compliant
An employee asks "what data do you have on me?" You spend three hours searching emails and spreadsheets and still miss half - a POPIA violation. Synthro is built for POPIA Act 4 of 2013: processing agreements, consent tracking, right to access, all automated.
Everyone can see everything
A junior HR admin sees the CEO salary; a sales intern sees ID copies. No access control means a POPIA breach. Synthro has role-based permissions - owners see all, managers see their team, employees see only themselves. Nothing leaks.
One deleted file and the record is gone
An employee record is deleted by accident, or the only spreadsheet lives on a laptop that gets stolen. Synthro keeps encrypted, regularly backed-up records on managed, SOC 2 and ISO 27001-certified infrastructure - so your data survives mistakes and hardware failure.
No record of who accessed what
A salary changed from R25,000 to R30,000 - who did it, when, from which device? Who viewed that file last Tuesday? No record means fraud risk and a POPIA violation. Synthro logs every change and every access event, tamper-proof at the database layer.
No way to detect a breach
Someone logs in from an unusual location at 2am and downloads 500 records, and you find out three months later from a complaint. Synthro monitors suspicious activity - unusual logins, mass downloads - and alerts you in real time.
The system
Enterprise-grade security, compliant from day one.
Built for South African data-protection requirements: AES-256 encryption at rest, strict role-based access, comprehensive audit trails and automatic POPIA reporting.
Security features
- Full audit trail: every access and every change logged
- See who accessed which employee's data and when
- Tamper-proof, CCMA-admissible audit evidence
- Role-based access control
- Comprehensive security monitoring
- SOC 2 & ISO 27001-certified infrastructure
POPIA compliance
- Built for SA data-protection requirements
- Encrypted storage with strict access control
- Employee consent management
- Data subject rights support
- Automated compliance reporting
- Retention policy management
The pillars
Professional-grade protection, across six layers.
Secure authentication
Secure login with session management, automatic logout, multi-factor authentication support, strong password requirements and multi-device access control.
Data protection
Business data is completely isolated, with role-based permissions, encrypted storage, advanced security controls and POPIA compliance built in.
Secure communication
All data is transmitted over HTTPS with TLS encryption, secure API communications, protected file uploads and safe export processes.
Full audit trail
Every action is logged - who did what, when and from where. Tamper-proof at the database layer, CCMA-admissible, and immutable: records cannot be edited or deleted.
Secure infrastructure
Enterprise-grade managed hosting on SOC 2 and ISO 27001-certified infrastructure, with regular security updates and continuous monitoring.
File security
Safe file-upload validation, file-type restrictions, secure document storage, access-controlled downloads and automatic backups.
POPIA Act 4 of 2013
All eight conditions, built in.
Accountability
Data-processing agreements, privacy policies and a designated Information Officer.
Processing limitation
Only collect and process the data necessary for HR functions, with a documented legal basis.
Purpose specification
Clear documentation of why employee data is collected and how it will be used.
Further processing
Data is only used for the original HR purposes unless the employee provides new consent.
Information quality
Employees can update their own data to keep it accurate and complete.
Openness
Transparent privacy policies and clear communication about data processing.
Security safeguards
Encryption, access control, audit trails and monitoring protect personal information.
Data subject rights
Employees can access, correct and request deletion of their personal data.
Ready for enterprise security?
Compliant from day one.
Book a personalised demo and see how Synthro fits your business. No commitment required.
POPIA, data & security
Protect employee data and stay the right side of a R10m POPIA penalty.